New e-Transfer Policy 2022-23 Punjab Teachers

New e-Transfer Policy 2022-23 Punjab Teachers

A. Requirements for teachers in schools

1. For elementary schools and elementary sections other than elementary schools, the number of teachers
   required is stated as follows:
2. Teachers¹ Allocation criteria for elementary schools / sections
   Primary (K to 5) Enrollment Min. Teacher requirement in min. School Teacher Requirements (Transfer)
   Range
   School (transfer) section
   Transition regulations for teachers at school
   For schools with primary grades (6, 7 and 8), the required number of teachers (EST/SESE) is indicated.
   as follows:
   Approved by SED
   Criteria for allocation of teachers for the primary section (6, 7 and 8)
   Teachers required (EST/SESE) based on subject groups
   Computer Arts / English / General Arts / Mathematics / Science /
   Oriental / Urdu / Folk
   Science
   Additionally, only one SSE/SST teacher will be required for primary schools
   (principal).
3. For schools with secondary grades (9 and 10), the number of teachers required (SST/SSE) is indicated.
   as follows
   And so on
   Teacher Allocation Criteria for Secondary Section (9 and 10)
   Required teachers (SST/SSE) based on subject groups
   Computer Arts / English /
   Science (Chemistry/Bio)
   Science
   Urdu, Science/Mathematics
   And so on
   ¹ For separate primary schools, this is not limited to PST/ESE but includes all teachers and sanctioned posts.
   2 Each section will be considered to contain 60 students (i.e. for every 61st student there will be a new section
   for the purpose of defining teacher requirements).
   ³Will consider a minimum of three sections, regardless of registration.
   Regardless of the entries, a minimum of two sections will be considered.
   Mathematics/ Physics/ Mathematics
   /Science (Physics/Mathematics)
   December 8, 2022
4. For EST/SESE physical education, the number of teachers required is as follows:
   Teacher allocation criteria for EST/SESE physical education teachers
   Full school enrollment
   EST/SESE PE teachers required

¹ For separate primary schools, this is not limited to PST/ESE but includes all teachers and sanctioned posts.
2 Each section will be considered to contain 60 students (i.e. for every 61st student there will be a new section
for the purpose of defining teacher requirements).
3 Regardless of registration, a minimum of three sections will be considered.
4 Regardless of the number of entries, a minimum number of two sections will be considered.
Approved by SED

4. For EST/SESE physical education, the number of teachers required is as follows
   Teacher allocation criteria for EST/SESE physical education teachers
   Full school enrollment
   EST/SESE PE teachers required
5. In addition, except as required in the above tables, the minimum no
   teachers must be maintained in all schools so that
   A. At least 2 teachers must be present at independent elementary schools.
   b. A minimum of 2 PSTS/ESEs must be present in primary sections other than primary schools.
   C. A minimum of 2 ESTS/SESEs must be present in elementary schools (or elementary schools).
   schools section).
   A. Category red:
   Is at least one teacher required?.
   A. Category Orange:
   At least one teacher surplus.
   b. Category Green:
   The number of teachers is exactly as per the requirements.
6. Teachers will always be allowed to transfer from orange schools.
7. Teachers will always be allowed to transfer to red schools.
8. Teachers will never be allowed to transfer to orange or green schools.
9. Teachers will never be allowed to transfer from red or green schools.
   d.At least 1 SSTS/SSE must be present in secondary schools (or secondary sections).
   schools).
10. The number of entries will be based on the benchmark entry decided by the department. 5
11. IT teachers (EST/SESE & SST/SSE) will be required only in schools with computer
    laboratories.6
12. In terms of requirements for teachers, schools will be divided into three categories (for each subject
    group):
    B. Reciprocal transferability of designation to contribution
    The following table defines the sanctioned places (schools) to which a teacher of a certain destination.
    is entitled to transfer to:
    $Unless explicitly stated otherwise, the reference value will be based on a previously conducted school census. For
    for schools that have not submitted this census, the benchmark will be based on the current registration in the SIS.
    The presence of a computer room will also be considered based on a previously conducted school census (or
    current SIS data, for schools that did not submit the census).
    To be considered mandatory, a teacher must be required within a subject group.
    3 To be redundant, a teacher must be redundant within the subject group and in accordance with Clause-5.

C. Calculating the Score for Application Ranking

1. Scores for applications will be calculated based on the following factors:
   Distance
   11The grade of the teacher and the post must be the same.
   12 The grade of the teacher and the post must be the same.
   Approved by SED
   25 Marks
   For within district,
   • 0.4 marks/ km, for each kilometer from 0 – 50.
   0.1 marks / km, for each kilometer from 50.01 – 100.
   Tenure
   08-Dec-2022
   • Distance marks will only be awarded to teachers that are serving in a school at
   the time of applying.
   The distance considered will be the road distance between the two schools
   (despite not being travelled by any teacher), as determined by Google Maps.
   This will be based on the available school coordinates in the system. In case of
   unavailability of results from Google Maps, the straight-line distance between
   the two schools will be used for the purpose of score calculation. In case of
   unavailability of coordinates of any one school, the distance considered will be
   zero. Variabilities in the Google Maps results (based on time of checking) is
   expected, and will not be taken into account.
   • The distance will be rounded to two decimal places.
   • Score will be calculated to two decimal places.
   For across district,
   • Distance score will be awarded as per the following formula:
   ((Tenure + Seniority + Disability + Divorce + Widow + Wedlock + Medical)/75)
   *25)
   20 marks
   • The start date of the tenure will be the Date of Joining in School’ or ‘Date of
   Appointment in Current Designation’, whichever is later.
   Seniority 20 marks
   5
   • Every year will carry 2 marks.
   •
   No marks will be given if the date used is less than a year.
   • Partial marks will be awarded for partial year.
   • Score will be calculated to two decimal places.
   • Tenure marks will only be awarded to teachers that are serving in a school at the
   time of applying.
   • The start date for calculating seniority will be the Date of Appointment in
   Current Designation’.
   • Every year will carry 2 marks.
   • No marks will be given if the start date used is less than a year.
   • Partial marks will be awarded for partial year.
   • Score will be calculated to two decimal places.
   Across District: 15 marks; Within District: 10 marks
   Divorce
   Disability 15 marks
   Widow Across District: 15 marks; Within District: 10 marks
   Wedlock Across District: 15 marks; Within District: 10 marks
   Medical 5 marks
2. Applications that are not based on promotions will be ranked based on score (with the highest
   score getting preference). Applications based on promotions will be ranked firstly based on the
   date of order of promotion (earliest date gets preference) and secondly on the basis of seniority
   number of the applicant (smaller number gets preference).
   

Approved by SED

3. In case of a tie, preference will be given:
   08-Dec-2022
   a. Firstly, on the basis of gender (females will be given priority)
   b. Secondly, by the CNIC date of birth (an earlier date will be given priority)
   c. Thirdly, on the basis of the personnel number (smaller will be given priority)
4. The score for distance will not be considered when comparing teachers from within the same
   school (to decide on which one(s) of them are to be considered for transferring out, with
   reference to section A).

D. Open Merit Applications

1. The teacher must spend at least one year (as of the last date of the application submission period)
   in the current school to be eligible to apply.
2. Across-district applications will only be accepted from teachers of BPS 17 and above.

E. Compassionate Applications

1. Compassionate applications will comprise of five categories: Disability, Medical, Divorce, Wedlock
   and Widow.
2. Out of the categories of Divorce, Wedlock and Widow, only one can be opted for in a single
   application.
3. A teacher’s transfer application based on,
   a. disability, can be actualized only once.
   b.
   medical, can be actualized only once.
   c. wedlock, can be actualized multiple times, but only if the spouse is a government servant
   (otherwise, only once based on spouse CNIC).
   d. divorce/widow, can be actualized any number of times.
4. The category for Widow and Divorce will only be available for female teachers.
5. All preference of the compassionate application must of the same district. For wedlock, this
   should be the district of the spouse.
6. When applying to transfer out from a school on compassionate grounds, the teacher requirement
   criteria of the origin school as given in sections A.1, A.2., A.3, and A.4 will be not be applicable.
   However, the restriction criteria given in A.5 will continue to remain in effect.
7. For male candidates, applications based on wedlock must necessarily be for a different district
   than their current one. Furthermore, male teachers can only avail the wedlock option if their
   spouse is also a government servant.
8. For teachers having designations of tehsil and district cadre, across district applications can be
   done only on the basis of Divorce, Wedlock or Widow. Using Disability or Medical without Divorce,
   Wedlock or Widow; such teachers can only apply within district and cannot apply across-district.
9. All across-district compassionate applications of EST, SESE, SST and SSE will be subject to the
   availability of initial recruitment quota of the designation/subject of the applying teacher, in the
   destination district. The rules governing this quota are defined as follows:
   a. The following subjects of EST/SESE and SST/SSE will be grouped for quota calculation:
   i. EST/SESE (Arabic)
   7

Approved by SED
ii. EST (General Arts), EST/SESE (English), EST/SESE (Urdu), SESE (Arts), EST
(Vernacular)
iii. EST/SESE (Maths), EST/SESE (Science), SESE (Science/Maths)
iv. SST/SSE (Arts), SSE (English), SSE (Urdu)
v. SSE (Maths), SSE (Physics/Maths), SST (Science Phy/Maths)
vi. SST/SSE (Science Chem/Bio)
b. For each subject group, the following two categories of teachers will have a quota:
i. Teachers promoted from within the district (50%)
ii. Teachers initially recruited or transferred in from some other district.¹3 (50%)
08-Dec-2022
c. The quota for male and female schools will be calculated separately.
d. The quota ratio will be determined by calculating the number of teachers¹4 by their
subject, and the total number of sanctioned posts of the same subject group (E.9.a) within
the district. For example, for the post of EST/SESE (Arabic) in male schools,
i. Total posts of SESE (Arabic) & EST (Arabic):
ii. Posts allocated for promotion:
120
50% of 120 = 60
50% of 120 = 60
50
iii. Posts allocated for initial recruitment:
iv. Total Teachers (promoted):
v. Total Teachers (on initial recruitment):
vi. Posts available for promotion:
60-50-10
vii. Posts available for recruitment/across district transfer: 60-40 = 20
40
F. Mutual Applications

1. Mutual transfer cannot be done if the remaining service of any one of the two teachers is less
   than one year, or if the teacher has applied for a pre-mature retirement.
2. Mutual transfer cannot be done if the teacher has been promoted and that promotion has not
   been actualized.
   3.
   Mutual transfer cannot be done if any of the two teachers has served for less than one year (as
   of the last date of application submission period) in the current school.
3. Teachers will not be allowed pre-mature retirement within one year of actualizing mutual
   transfer. Furthermore, teachers who have less than one year remaining from their retirement will
   not be allowed to apply for mutual transfer.
4. Mutual transfer application will only be considered if both teachers apply (i.e., submit their
   applications).
5. The designation and sanctioned posts of both the teachers involved in the transfer must comply
   with the inter-transferability rules (section B).
6. If a teacher is applying for a mutual transfer, he/she cannot apply at the same time on the basis
   of open merit or compassionate grounds.
   13To further clarify, teachers who have transferred in from a different district will be counted against the recruitment
   quota.
   14 The number of teachers will be calculated by considering all the teachers (including the ones active in schools and
   the ones marked as surrendered, or as being on admin posts, or as being marked on disposal) of that designation
   and subject within the district, except for those who are assigned as the head of an elementary school.
   8

8. Mutual transfer will only be actualized if both teachers complete the relieving/joining process. If
   any one of the two teachers fail to join within the required timeframe, the transfer order will
   stand cancelled and both teachers will be moved back to their original schools.
9. Mutual applications can be done both within and across districts (across district transfer will affect
   the recruitment/promotion quota).

G. Promotion Applications

1. Promoted teachers will be allowed to apply in the same school (based on the availability of an
   inter-transferrable post, as defined in section B).
   2.
   Teachers promoted from SS-17 to SSS-18 will be eligible to apply to any vacant SSS-18 post in the
   same school. If approved, the post subjects will be swapped within the school.
2. Similarly, teachers promoted from SS-18 to SSS-19 will be eligible to apply to any vacant SSS-19
   post in the same school. If approved, the post subjects will be swapped within the school.
3. The transfer restrictions given in section A will not be applicable on transfers due to promotions.
4. Teachers promoted to BPS 15 and 16 will be allowed to only apply within their current district;
   while teachers promoted to BPS 17 and above can apply to any district.
5. Teachers who have promotion entries with a promotion date 1 year prior to the start of the
   transfer round will not be treated as promotion applicants.

H. General Rules

1. Applications will be prioritized based on the following order (by category):
   a. Teachers applying on promotions
   b. Teachers applying on open merit/compassionate grounds.
   c. Teachers marked as on disposal / on admin posts / surrendered.
   Furthermore, applications from the teachers of the cadre ‘Ex-MCL’ in the schools marked as ‘M.C
   Local’ will be given preference over teachers of other cadres, irrespective of the above-mentioned
   application categories.
2. A Leacher’s application must lie in exactly one of the categories mentioned above.
3. Teachers must have an age less than 60 years (as of the last date of application submission period)
   to be eligible to apply.
4. Female PST/ESE teachers can apply to any school; for others teachers, males can only apply to
   male schools and females can only apply to female schools.
5. Teachers of cadre ‘Ex-MCL’ will only be allowed to apply to schools marked as ‘M.C Local’.
6. When applying to transfer out from a school, the teacher requirement criteria (given in section
   A.2) for EST/SESE/SST/SSE Computer Science, EST/SESE Arabic, EST/SESE Drawing, EST/SESE
   Physical Education and SST/SSE (School Head), will be relaxed so that even a single teacher is
   allowed to apply.
7. Posts that are marked as blocked by SED, or against which there are pending transfer order
   requests from CEO, will not be available for teachers to apply to.

8. During the application submission time-frame, teachers will have the option to modify their
   preferences and to re-submit their application multiple times. However, this facility will be locked
   six hours before the submission deadline. During the last six hours of the submission phase, new
   applications can be submitted, but submitted applications cannot be modified and resubmitted.
9. Applications that are not submitted during the transfer open period will not be entertained
   (although, the department may consider a grace period of 10 minutes).
10. While applying, teachers will be required to give at least one preference (and can optionally enter
    multiple preferences). The system will consider transfer options in the order of preference
    specified by teacher. Once a transfer is approved by the authority (in the system), the teacher will
    be bound to comply with the transfer. Any failure to do so will invoke a disciplinary action
    involving PEEDA.
11. During the application verification time-frame, teachers may withdraw their complete
    application. Withdrawing or modification of preferences within the application will not be
    allowed, the preferences will be considered based on the priority given by the teacher during the
    application submission phase.
12. The department may conduct multiple placement-rounds during application verifications. In each
    placement round, merit list will be prepared, and teachers will be selected against applied posts
    based on their merit, and their selection will be verified by considering their data and the applied
    post.
13. During verifications, department may reset a previously approved/rejected application, if the
    verifying authority deems fit to do so. Such applications will be reconsidered for placement in the
    next placement round (if conducted).
14. If discrepancies in the teacher application/data are found during verification, rejecting the
    application (by the CEO) will result in rejecting all the preferences of that teacher. If discrepancies
    in a sanctioned post vacancy are found during verification, blocking the post (by SED, or via a CEO
    transfer request) will result in rejecting all the preferences of the applicants for that post.
15. Teachers will have the opportunity to raise their concern regarding any issues faced by them
    during e-transfer from the first day of the verifications phase, till 3 days after the last day of
    verifications. Afterwards, it will be the responsibility of CEOs to address and close all these
    concerns. Once they are closed, SED will conduct a final placement round. Orders will be
    generated once the verifications are completed on the final placement round.
16. No applications in any merit-list will be considered after the final placement round. All selected
    preferences must be processed by the department before generating the transfer orders
17. For the approved transfer orders, if the transfer is not actualized via the QR code (i.e., relieved
    from the current school and joined to the new school via the SIS tablet application) within the
    given time frame, the order will stand cancelled and the teacher will remain in the original school.
18. Once a teacher joins the new school transfer order, the date of joining of the school will be the
    date of the scanning of the QR code.
19. Applications that do not comply with any of the above rules will not be considered.

Appendix-B: Date Definitions
For the calculation of the marks for seniority and tenure, the following three dates will be considered:
1.
Date of Joining in School: This is the date in which the teacher has given joining in any particular
school.

2. Date of Appointment in Current Designation: The date in which the teacher has joined his current
   designation (either by promotion, or by recruitment). In case of regularization, the date of
   appointment in the contract post will be considered for score calculation. 15
3. Date of Joining in Service: This is the date in which the teacher has given joining in SED. By
   definition, this date must always be before or on the above two dates.
   For PST, ESE, SSE and SESE, and any other post for which direct recruitment is done, this date will always be the
   same as the date of joining in service.
   Approved by SED
   11
   08-Dec-2022
   Appendix-C: To-Dos Before the Start of a Transfer Round:
   Pre-Requisites for every transfer round (to be completed at least 3 days before the start of the application
   submission):
4. Dates of the transfer round to be announced on the website.
5. Retired teachers should be removed from the school (by marking them as retired).
6. The data of posts that are currently filled (but are not marked as filled in SIS) should be rectified
   by issuing QR-code based orders for those teachers/posts.
7. Any posts that need to be blocked for e-transfer should be marked as blocked (by SED).
8. Any incorrect sanctioned post in any school should be corrected.
9. There should be no pending QR-code based transfer order (i.e., all must either be actualized or
   expired).
10. All CEO requests for QR-code based orders must be processed.
11. SED to verify initial recruitment/promotion quota available on SIS dashboard and provide
    feedback (if any). In case of no feedback from SED, current data will be considered as correct and
    will be used in the transfer round.

Download Transfer Rules PDF File 👆👆👆👆

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